Project Coordinator (Wireline)

Job Duties

• Assist in administrative and operational duties related to Wireline project startup, scheduling, planning, coordination, and close-out.
• Work with the Project and Construction Manager in the preparation of costing and proposal documents.
• Coordinate project billing and invoicing and maintain Cash Flow Schedule with the financial project coordinator.
• Assist in logging all planned submissions, design documents, etc.
• Review project scheduling, contract drawings, and site specifications/logistics.
• Working with the Project Manager, assist in the application process for all required permits, licenses, and approvals.
• Work with Sub-contractors to ensure awareness of project expectations, requirements, budget, scope, etc. Maintaining regular communication and quick answers to questions.
• Negotiate and resolve any concerns with Sub-contractor quotations, work, scheduling, etc.
• Assist Project Manager and Safety Department in collection and overseeing of safety documentation for WesTower employees and sub-contractors, ensuring all team members have required training.
• Review baseline schedule and work to maintain and update the project schedule accordingly.
• Assist Manager’s and Foremen with creating recovery and mitigation plans.
• Develop schedule for submissions, delivery, installation, and inspection, ensuring coordination with project schedule.
• Identify potential project conflicts and discrepancies and proactively work towards a resolution.
• Ensure proper communication is maintained throughout the project team.
• Participate in project close-out duties.

Requirements

• High School Diploma, G.E.D. or equivalent.
• Bilingual (French/English) is an asset.
• Minimum five (5) years of experience in an administrative role (preferred).
• Minimum three (3) years of experience in wireline construction industry (preferred).
• Ability to set priorities and manage work demands.
• Ability to plan (strategic and short-term) and organize effectively.
• Ability to communicate effectively in writing and verbally.
• Ability to work effectively alone and in a team.
• Ability to remain calm and poised in urgent situations.
• Demonstrates competence in communication, professionalism, organizational and analytical skills, technical skills and knowledge in the performance of duties and responsibilities.
• Believe in the benefits of a strong Health and Safety culture and contribute to its success.
• Development and maintenance of effective relationship with administrative staff, and the public.
• Skill in exercising initiative, judgment, problem solving and decision-making.
• Skill in analysis, development of comprehensive reports and interpretation of complex data.
• Strong working knowledge of government regulations and compliance requirements.
• Proficiency in using computer systems and applications including Microsoft Office Suite.
• Conducts and presents self in professional manner.
• Respects the beliefs, culture and ethnic heritage of others.
• Adheres to organization's security and confidentiality policies.

Work Conditions

• A mix of office and on-site visits as required.
• Travel and Overnight stays as required.
• Manual dexterity is required to use desktop computers and peripherals.
• Interacts with upper and middle management, employees, subcontractors, and clients.
• Repetitive work.
• Overtime, as required.