Maintenance Purchasing/Inventory Administrator - Fixed Costs

Job Title: Maintenance Purchasing and Inventory Administrator 

Department: Maintenance and Projects  

Reporting to: Maintenance and Projects Manager 

Location: Tiverton, Ontario 

Greenfield is looking for a temporary Maintenance Purchasing and Inventory Administrator to join our growing team.  

Who We Are:  

Greenfield Global is a leading producer and supplier of high-value, mission-critical raw materials, ingredients, and additives that are vital to businesses and integral to a lower-carbon economy. From start-ups to the largest brands in the world, customers trust Greenfield’s extensive portfolio of premium products, regulatory expertise, and industry-leading service to improve people’s lives and the health of the planet.  

Why Join Greenfield?  

We innovate, collaborate, and work with purpose. By unlocking the potential of people, partnerships, and nature to accelerate sustainable solutions for the health of the planet, our work has a positive impact on the environment around the world. We’re always looking for people who can bring new talents and experience to our team.  

Who You Are: 

• Completion of post-secondary education in a trade or business background with focus on purchasing. 

• Minimum of three years relevant work experience. 

• Experience with CMMS such as Maximo system and D365 would be an asset. 

Your Experience Should Include: 

• Experience reading and using P&ID drawings. 

• Resourceful and practical, with demonstrated problem-solving and decision-making capabilities. 

• Strong organizational skills paired with an ability to manage multiple priorities with competing demands. 

• Focused individual who works to achieve department objectives while maintaining safety standards. 

Job Responsibilities: 

• Prepare and complete purchase orders for spare parts, tools, services and equipment related to the maintenance department requirements using GGI purchasing standards. 

• Responsible for parts inventory including stock room organization and inventory accuracy. This includes: 

• Ensuring required spare parts are inventoried for designated critical assets and within site specifications. 

• Maximum and minimum inventory is defined and operational. 

• Process automatic reorders and audits applicability to new spare parts. 

• Work with maintenance staff to ensure all parts are properly received, inventoried and invoices forwarded for payment. 

• Accountable for vendor-managed inventories by reviewing vendor-provided bi-annual reports. 

• Maintain an up-to-date record of inventory of spare parts and maintenance equipment. Identify variances between actual and acceptable inventory levels. 

• Contribute to establishing acceptable spare parts inventory levels based on frequency of usage. Criticality of equipment and delivery time. 

• Investigate all warranty issues with vendors. 

• Work with the maintenance team to prepare contracts. 

• Work with Maintenance Planner to track and implement capital projects inventory and ensure all new assets are input in Maximo (CMMS). 

• Work with vendors to complete the design of items within GGI requirements before ordering occurs. 

• Prepare and complete purchase requisitions and place purchase orders for all Plant expenditures. 

• Participate in any Maximo system upgrades or changes specific to purchasing and inventory. 

• Working with the plant team to manage the internal standards documentation and ensure that all equipment being procured matches these standards; update the standards as required. (This is a shared task within the maintenance team). 

• Purchase all plant chemicals and maintain all receiving records for ordered items. 

• Maintain internal controls over the requisitioning and issuing of items; adhere to purchase order system; deliver supplies to appropriate departments. 

• Responsible for annual inventory count for finance at year-end. 

• Responsible for maintaining a high standard of housekeeping and advocating 5S opportunities within facility. 

• Participate in continuous improvement initiatives, including Root Cause Analysis, HAZOP, and design review. 

• Other duties and responsibilities aligned to business objectives and in support of our core principles.  

• Comply with all Company health and safety, food safety, environmental, and quality policies and regulatory requirements. 

Total Compensation & Care:  

• Base salary dependent on experience and demonstrated performance  

• Formal and informal training opportunities  

• Comprehensive health and dental benefits  

• Income protection: short- and long-term disability coverage, life insurance, paid personal sick time  

• Vacation time exceeding industry standards  

• Company funded retirement savings program with individual contribution opportunities  

• Meaningful and challenging work  

• Curated intentional culture focused on growth and development, engagement, and communication  

About Us  

We own and operate five distilleries, four specialty chemical manufacturing and packaging plants, and three next-generation biofuel and renewable energy R&D centers. This integrated model enhances supply chain transparency, quality control, custom formulation development, and ultimately customer satisfaction.  

Core Values  

• Honesty  

• Integrity  

• Respect  

• Commitment  

• Openness to Change  

Core Principles  

• Innovation: We are constantly seizing opportunities to develop new products, processes and methods to meet the diverse and demanding requirements of our customers.  

• Collaboration: We are part catalyst, part collaborator. We work with partners to get the most out of our existing products, and to develop custom solutions for our customer requirements.  

• Responsibility: Our commitment to give back to local communities in the US and Canada goes beyond the bottom line. We give back to the planet by processing renewable resources into low carbon fuels and chemicals.  

• Agility: Our team is not only fast, we have the flexibility and creativity to pivot with customer needs to develop custom-made, on-time solutions.  

• Discipline: At every plant, and for every customer, for every shipment, we put quality first. We operate a tight, transparent supply chain while meeting the highest regulatory standards.  

Employment Equity and Accessibility Statement 

Greenfield is proud to be an equal opportunity employer committed to the attraction, selection, advancement and fair treatment of all individuals. We respect the needs of all our employees. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and the Greenfield Accommodation Policy, a request for accommodation will be accepted and reviewed as part of the Greenfield hiring process.