Corporate Events & Facilities Specialist

La Banque HomeEquity

Banque canadienne à charte de l’annexe I, la Banque HomeEquity est le plus important fournisseur d’hypothèques inversées au pays et son portefeuille de prêts est en croissance. Étant la seule institution financière à se consacrer uniquement aux propriétaires de 55 ans et plus, la Banque HomeEquity a à cœur d’aider les propriétaires canadiens à vivre leur retraite comme ils le souhaitent. Nous tenons cette promesse tous les jours grâce à nos solutions d’hypothèque inversée, dont notre produit phare, l’Hypothèque inversée CHIP^MC.

Nos valeurs, notre passion

À la Banque HomeEquity, ce sont nos valeurs qui orientent et inspirent nos actions auprès de nos clients, de nos partenaires et entre nous.

Nous sommes d’ardents défenseurs au service de nos clients.

Nous avons le courage d’agir et de faire ce qui est juste.

Nous formons une équipe, nous avons une même vision.

Nous voyons loin et nous sommes en constante évolution.

POSITION SUMMARY

Do you have the heart of a thoughtful host and the mind of a detailed planner, with a bit of creative genius on the side? This uniquely positioned role will span across two areas: Corporate Events and Facilities Services, and will report to our Senior Internal Communication Consultant.

You know how to create a desired experience for event attendees. This includes budgeting, planning, executing, and managing corporate events, from intimate executive meetings to large-scale conferences – and everything in between. Additionally, this role will involve supervising our office facilities, ensuring a secure, safe, efficient, and welcoming environment for all employees, vendors, and visitors.

MAJOR ELEMENTS OF THE ROLE

Primary Responsibilities

Event Management

• Plan and execute a variety of corporate events including employee meetings and conferences, seminars, workshops, networking events, and team-building activities.
• Collaborate with others internally to define event goals, scope, creative, and budget.
• Coordinate contracts and logistics such as venue selection, collateral materials, catering, audiovisual needs, entertainment, transportation, accommodations and travel.
• Create and coordinate event timelines, budgets, and vendor relationships to ensure successful events aligned with our brand, culture and goals.
• Facilitate on-site event management, including coordination, setup, meals, and teardown.

Facilities Services

• Oversee the maintenance and daily operations of our well-appointed corporate office, ensuring an environment that is clean, safe, and well-functioning for our employees and guests.
• Coordinate with facility management vendors and contractors for access, repairs, maintenance, and upgrades.
• Implement and manage facilities policies and procedures to enhance operational efficiency and employee experience.
• Ensure compliance with health and safety regulations and manage emergency preparedness plans.
• Monitor and manage facility-related budgets and expenditures.

Additional Responsibilities:

• Leverage and maintain existing industry relationships – and develop new ones – with external vendors, partners, and service providers.
• Conduct post-event evaluations to gather feedback and assess the effectiveness of events.
• Prepare and manage event and facilities-related reports and documentation.
• Serve as a point of contact for event inquiries and facility-related issues.

SKILLS AND EXPERIENCE REQUIRED

Qualifications and Technical Expertise

• Post-secondary education and/or experience in Event/Conference Management, Hospitality, Facilities Management, or a related field.
• Progressive experience in event management, with a track record of successful corporate events, big and small.
• Ability to create and manage event budgets, and to negotiate contracts with vendors.
• Experience in facilities supervision or a related field is highly desirable.
• Knowledge of health and safety regulations and facilities management best practices.
• Comfortable working in MS Office Suite, including specifically Teams, PPT, Excel, and Word.
• Familiarity with SharePoint administration is a plus.

Attributes

• Strong organizational and creative problem-solving skills with keen attention to detail.
• Excellent written and verbal communication and interpersonal skills, with the ability to collaborate effectively with diverse teams and stakeholders at all levels.
• The ability to manage multiple priorities and meet deadlines in a dynamic and fast-paced work environment.

Working Conditions Unique to Job:

• Hybrid office environment
• Travel may be required on occasion for site inspections or events