Manager/Senior Manager, Trial Operations

Boston, MA, USA Req #205
Friday, March 8, 2024
Who We Are:  
Xenon Pharmaceuticals (NASDAQ:XENE) is a neuroscience-focused biopharmaceutical company committed to discovering, developing, and commercializing innovative therapeutics to improve the lives of people living with neurological and psychiatric disorders. We are looking for great people who thrive in a respectful, collaborative, inclusive, and productive culture to join the Xenon team. 
What We Do: 
We are advancing an exciting product pipeline to address indications with high unmet medical need, including epilepsy and depression. Our flagship XEN1101 program represents the most advanced potassium channel modulator in clinical development for multiple indications. Building upon the positive results and compelling data from our XEN1101 Phase 2b “X-TOLE” study in adult patients with focal epilepsy, our XEN1101 epilepsy program includes multiple Phase 3 clinical trials in patients with focal onset seizures and primary generalized tonic clonic seizures. In 2024, we are planning to initiate a Phase 3 XEN1101 program in major depressive disorder, based on topline data from our XEN1101 Phase 2 “X-NOVA” clinical trial. In addition, we are proud of the leading-edge science coming out of our discovery labs, including early-stage research programs that leverage our extensive ion channel expertise and drug discovery capabilities to identify validated drug targets and develop new product candidates. Backed by a strong balance sheet to support our growth plans, we continue to build a fully integrated, premier neuroscience company with strong discovery, clinical development, corporate, and commercial operations.  

About the Role:
We are seeking a Manager or Senior Manager, Trial Operations to join our team. This person will work flexibly across a number of clinical stage trials and projects, acting as a study lead and manager for select clinical trials, and be hands-on in data compilation, review and analysis, clinical trial set-up and management, and operational support activities. This is an excellent opportunity for someone with strong organizational skills and the ability to work independently on a variety of tasks and projects. In addition, the successful candidate must have strong project management experience, excellent collaboration skills, demonstrate good judgement, be flexible and detail oriented.  

This position reports to the Vice President, Trial Operations and will be located in Boston, MA, USA location. The level of the position will be commensurate with the candidate’s education and industry experience.

  • Provide clinical trial management leadership for a global Phase 3 study, as well as multiple secondary assignments.
  • Collaborate with cross-functional team members to ensure highly integrated plans and documents for clinical trials.
  • Develop, propose, and manage plans for assigned studies and activities.
  • Lead the preparation of Requests for Proposals (RFPs) in collaboration with other internal team members, coordinate the evaluation of proposals and provide input into the selection and contracting of Contract Research Organizations (CRO) and other clinical service providers.
  • Manage contracted service providers to deliver against the contracts.
  • Assist with the selection of qualified investigators and study sites.
  • Oversee study budgets and ensure vendors are invoicing appropriately.
  • Develop and manage study timeline and study metrics cross-functionally.
  • Conduct risk assessments, mitigation strategies and contingency planning.
  • Communicate with internal/external teams to proactively recognize challenges and work cross-functionally on strategies to mitigate/resolve.
  • Actively participate in all aspects of clinical trial operations, including the coordination, writing, review and/or finalization of clinical trial protocols, consent forms, case report forms, study plans, safety reviews and other essential regulatory documents.
  • Train and mentor new staff or peer mentorship of new hires.
  • Actively participates in documentation, sharing and implementation of trial conduct best practices and lessons learned with junior staff.
  • Oversee adherence to applicable regulations, recognized guidelines, clinical trial protocol, and standards of clinical practice.
  • Develop and update standard operating procedures as required.
  • Act in accordance with Company policies, including, for example, the Code of Business Conduct and Ethics.
  • Other duties as assigned.
  • A minimum bachelor’s degree in a scientific discipline and/or other healthcare designation (e.g., RN).
  • A minimum of 5-8 years clinical project/study management experience within the pharmaceutical and or biotechnology/biopharmaceutical industry or at a CRO. Job level will be commensurate with experience.
  • Ability to lead cross-functional team through all activities in the full clinical study life cycle.
  • Strong vendor management skills and experience managing outsourced work.
  • A good understanding of all phases of the drug development process and the interdependencies between Clinical and other functional areas (e.g., CMC, nonclinical/toxicology, Regulatory Affairs etc.).
  • Demonstrated ability to successfully work across a variety of teams and manage multiple conflicting priorities.
  • Demonstrated ability to successfully manage and deliver on critical milestones in the successful completion of clinical trials on time and within budget.
  • Strong knowledge and understanding of ICH/GCP and US and Canadian regulatory environments; a comprehensive understanding of clinical trial regulations across multiple jurisdictions with previous experience with CTA and IND submissions preferred.
  • Excellent oral and written communication skills.
  • Strong interpersonal skills and ability to foster strong collaborative relationships with internal and external team members.
  • Ability to work both independently and collaboratively as part of a multidisciplinary team.
  • Exceptional attention to detail and excellent organizational skills.
  • Ability to thrive in a dynamic and fast-paced environment.
  • Ability to prioritize duties and manage multiple matters from start to finish with minimal supervision and with a demonstrated ability to lead change and make independent decisions.
  • Ability to handle highly confidential and sensitive materials and information with complete discretion.
  • Ability and willingness to travel 5-10% of the time (internationally and domestic)

The base salary range for this role is $137,700 to $181,400 USD; we will consider above this range for exceptional candidates. Base salary is determined by a combination of factors including, but not limited to, education and other qualifications, years of relevant experience, and internal equity.

Our Total Rewards program includes base salary, target bonus, and stock options, as well as a full range of benefits including medical, dental, vision, short-& long-term disability, accidental death & dismemberment, and life insurance programs, Employee Assistance Program, travel insurance, and retirement savings programs with company matching contributions.

Xenon encourages time to rest and re-charge through vacation, personal days, sick days, and an end-of-year company shutdown. Xenon highly values employee development and has an expanding Training, Learning & Development program, including a Tuition Assistance program for advanced degrees.
US positions only: Xenon Pharmaceuticals USA Inc. participates in the E-Verify program in all states in which we hire. Learn more about the E-Verify program here 

To apply for this position, click Apply Now to complete the application. We thank all applicants for their interest; however, due to the volume of applicants, only those chosen for interview will be contacted.