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Administrative Assistant

Richmond-Adelaide Centre, Suite 801 – 120 Adelaide Street West, Toronto, Ontario, Canada Req #378
July 10, 2024

Administrative Assistant



Are you looking for an opportunity to…


  • Work in a positive and supportive environment?
  • Support project managers (PM) in project delivery?
  • Showcase your organizational skills?
  • Positively impact your work environment?


What makes us stand out?


Our tag line “Down to Earth / Up to the Challenge” says a lot about who we are. In broad terms, we think KCB’s primary differentiators are:


  • our global reputation for technical excellence
  • our appetite to tackle problems with unique complexities
  • our creative perspectives that come through diverse and inclusive teams
  • our size, large enough to win intriguing projects, small enough to know you by name


What you would engage in:


We are seeking a highly organized and detail-oriented Administrative Assistant to join our expanding Toronto office. If continuing your career journey with us, you will play a crucial role in document formatting and ensuring the smooth and efficient operation of our office. This position requires a proactive individual with excellent editing skills, a strong work ethic, and the ability to handle multiple tasks. The role of Administrative Assistant comes with the flexibility to work a hybrid schedule and will provide you with the opportunity to:


  • Provide project administration for engineering reports (formatting, filing, working with excel files, compiling deliverables, creating administrative reports, etc.).
  • Administrative support to the team, including, travel arrangements, pursuing timesheet completion, adherence to IMS procedures.
  • Handle reception duties and office tasks such as filing, generating reports, setting up for meetings, ordering couriers, and reordering supplies.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Use internal & external internet-based library sites such as Newforma & SharePoint for uploading and filing deliverables.
  • Coordinate and organize office activities and events.
  • Assist with various special projects as required.


What we require:


We respect the knowledge and experience you have gained to date and are willing to help you build on it. We do however require the following qualifications:


  • A High school diploma or equivalent; associate’s or bachelor’s degree preferred.
  • Proven experience as an administrative assistant or in a similar role.
  • Above average proficiency in MS Office (MS Word, MS Excel, and MS PowerPoint, in particular), and PDF software (Bluebeam and/or Acrobat preferred).
  • Exceptional attention to detail, with a keen eye for the written English language.
  • Strong organizational and time management skills.
  • A professional demeanor and interpersonal skills.


Along with continued career development, KCB offers:


  • Hybrid work opportunities
  • Annual performance and salary review
  • Vacation policy that aligns to your experience
  • Paid OT, and sick days
  • Flexible benefits, including RRSP, social, and mental well-being initiatives
  • Dedication to WEF’s “Four Pillars” of Environment Social Governance framework, Governance, People, Planet and Prosperity


We are a global organization committed developing a respectful workplace founded on the principles of equity, diversity, and inclusion. We strive to be a workplace where our employees, clients, and the communities in the regions we operate, feel valued and are treated equitable. We respect the uniqueness that makes you, you. We encourage applications from all qualified career seekers, regardless of gender, sex, religion, or nationality.


To learn more about projects you could be a part of check out Projects - KCB (klohn.com) and our Careers page for more details.

Other details

  • Job Family Administration & Office Services
  • Pay Type Salary
  • Telecommute % 40
Location on Google Maps
  • Richmond-Adelaide Centre, Suite 801 – 120 Adelaide Street West, Toronto, Ontario, Canada