HR Coordinator/Senior HR Coordinator

We are seeking a Human Resources Coordinator/Senior Human Resources Coordinator to join the HR Operations team on a 12-month contract. The Human Resources Coordinator/Sr. Human Resources Coordinator is responsible for ensuring the entering and coordination of data, documents and processes into the various HR systems in an accurate and timely manner to ensure flawless execution. As a representative of the HR team, the successful candidate will work to ensure the department and company processes are closely followed to ensure an exceptional experience for employees and candidates with regards to recruitment, onboarding and orientation activities, and other employee life-cycle activities. In addition, there will be an opportunity to contribute to various special projects.  The successful candidate will gain exposure across the various HR programs with a particular focus on ensuring compliance processes and documentation are streamlined and up-to-date. This is an exciting opportunity for an individual who enjoys working in a fast-paced, data-driven, and complex organization.  

This position reports to the Senior Manager, Human Resources and will be in the Vancouver, BC, Canada location. The level of the position will be commensurate with the candidate’s education and industry experience. This role is a hybrid position, requiring a minimum of 2 days per week in the office.

RESPONSIBILITIES:

• Coordinate full-cycle recruitment, including drafting/sending recruitment approval forms, posting jobs in Canada and in the US, scheduling interviews, and drafting employment agreements in accordance with legal requirements.  Collaborate with hiring managers and leaders to ensure interview scheduling is well-managed and prioritized accordingly.  
• Coordinate onboarding activities, including scheduling pre-arrival communication with new hires, supporting hiring managers with the Manager Checklist, arranging Corporate Orientation schedules with internal trainers, administrating applicable work authorization processes such as Form I-9 verifications, coordinating with Corporate Affairs on new hire Xenon swag and following up with new hires to ensure required corporate training is completed.  
• Coordinate employee life-cycle activities including but not limited to tracking annual objectives and performance management activities, drafting employee change forms and letters, compensation administration, and departure letters.
• On a regular basis, ensure high quality and accurate data entry and maintenance activities for Xenon’s Human Resources Information System (HRIS) Dayforce, for Core, Recruiting, Onboarding and Performance modules in collaboration with the HR team.
• Collaborate with the Payroll team to ensure timely submission of HR information as required.
• Support the delivery of Xenon’s student programs with hiring managers and the local post-secondary institutions, as applicable.  
• Support the administration of Xenon’s Recognition programs, including employee communications, maintaining and utilizing our e-gift card system, collecting utilization metrics and feedback and rolling out incremental improvements.
• Provide new hire and tenure data to Corporate Affairs/Communications for Town Hall and Department Head meetings in a timely fashion. Information is reviewed by an HR team member for accuracy and quality.
• Act as a key point of contact for updating processes and maintaining documents in accordance with regulations for various employment processes (e.g. Form I-9 verifications and documentation, E-Verify submissions, multi-jurisdictional US workplace employment posters, etc.).
• Stay up to date with relevant training and processes for relevant systems and tools that Xenon utilizes.
• Provide clear information and explanations to employees regarding established and routine human resource programs, policies, and procedures.  As necessary, exercise judgment and escalate sensitive and/or complex matters to a senior member of the HR team in a timely fashion.
• Coordinate all aspects of HR administration in accordance with set guidelines, including but not limited to maintaining employee files, preparing org charts upon request, expense management, maintaining templates and business records and other duties as assigned.
• Conduct all behavior in a professional and respectful manner while maintaining confidentiality.
• Conduct work with a high level of accuracy and quality; proactively seeking ways for process improvements and streamlining.
• Act in accordance with Company policies, including, for example, the Code of Business Conduct and Ethics and ensure policies are understood and followed.
• Other duties as assigned.

QUALIFICATIONS:

• Bachelor’s degree in Business Administration with a specialization in Human Resources Management is desired; degrees in Commerce or Psychology may be considered.
• 2-4+ years of Human Resources experience in an operational and administrative capacity
• Excellent computer and software skills, specifically with Microsoft products (Outlook, Teams, Word, Excel, PowerPoint). High aptitude for learning new technology is preferred.
• Previous experience with Dayforce (Core, Onboarding, Recruitment, Performance, Report Writing) is an asset.
• Knowledge of and experience with Canadian and US employment, human rights, privacy and immigration laws is preferred.
• Strong operational discipline – proactive and organized, with a strong track record of delivering high quality results.
• Excellent verbal, written and presentation skills.
• Process oriented with a high attention to detail.
• Demonstrates maturity and sound judgment; able to manage sensitive information/situations in a professional and confidential manner.
• Ability to multi-task, propose and establish priorities in accordance with company objectives.
• Effective interpersonal skills with the ability to build relationships and interact with all levels in the organization.
• Ability to work effectively in a dynamic/matrix team setting; collaborating with various team and cross-functional members on different tasks and projects 

The base salary range for this role is $59,300 to $79,900 CAD; we will consider above this range for exceptional candidates. Base salary is determined by a combination of factors including, but not limited to, education and other qualifications, years of relevant experience, and internal equity.