Office Manager

Reporting to the Head of Administration (Corporate Project Manager) at the head office, the Office Manager’s primary responsibility is to manage general office support and general administrative support.

This role will 100% in-office based at Wenco's Brisbane office. 

Key Deliverables and Responsibilities

• Front of office support including greeting staff and visitors, answering the general office phone and providing general administrative support to all departments and/or employees;
• Coordinate outgoing courier shipments and distribution of incoming mail and packages;
• Manage the Company’s cell phone plan in co-ordination with head office IT and office manager, including issuing phones as needed, monitor usage and suggest plan changes to meet business needs, assist employees with adding temporary coverage when they are required to travel, etc.
• Responsible for overall facilities management including:
  • Coordinating with the landlord and external vendors for repairs & maintenance,
  • Monitoring of the security system, issuance of security pass cards & be available after hours to be the first point of contact for the security company,
  • Maintaining and ordering office supplies, coffee/tea, first aid supplies, furniture, and general equipment;
  • Ensuring proper functioning and maintenance of photocopiers and printers;
  • Ensuring meeting rooms and kitchens are clean and tidy daily;
  • Assisting in updating the office layout and seating plan as required,
• Support Australian office staff with regards to Wenco’s Travel Program
• Assist the Human Resources department with various activities including:
  • Onboarding of new hires and first day orientation
  • Being an active member of Wenco’s Joint Health & Safety Committee & Social Committee
  • Arranging employee virtual wellness events, preparing and posting compliance information, assist holiday event set up, etc.
• Assist with IT with provisioning laptops for new employees or other minor ad hoc IT asks

Experience and Knowledge

• 3+ years of experience in an Office Manager role
• Experienced working in a role and environment which requires confidentiality be adhered to
• Event planning and coordinating experience
• Strong knowledge of Microsoft Office applications (Excel, Word, PowerPoint, Teams & SharePoint)
• Good knowledge of Adobe Acrobat Pro
• Occupational First Aid Level 1 Certification an asset

Skills and Abilities

• Strong organizational skills
• Detail oriented
• Excellent communication skills, including the ability to write clear, formal business communications
• Excellent interpersonal skills
• Strong time management skills
• Strong ability to multi-task, and prioritize
• Strong problem-solving skills with an ability to think outside of the box and be resourceful