Position: Junior Accounting Clerk (Co-op)

Reports to: Director, Finance

Qualifications: Currently enrolled in an Accounting Program with Sheridan College

Duration: 4 months (tentatively from January 6th to May 2nd, 2025) with preference to those able to work two co-op terms (from January 6th, 2025 - August 29th, 2025

Location: Trafalgar (Oakville) with occasional travel to Mississauga campus

Compensation: $19.23/hour

Hours: 35 hours a week

Update: September 2024 

SCOPE AND NATURE

At the Sheridan Student Union (SSU), we realize that the professional work environment, as well as the world of post-secondary education is constantly changing. We represent all full-time and day part-time fee-paying students at Sheridan College. Our vision is to empower our student community to succeed in a changing world. Our mission is to create an exceptional student experience through student focused programs, services, and advocacy.

Working as a valuable member of the Finance team, the Junior Accounting Clerk will support the day-to-day administration and accounting-related functions of the SSU, including accounts payable, accounts receivable, bank and visa reconciliations, month end journal entries and reports, and other accounting related tasks. The Junior Accounting Clerk will also ensure that all payments are issued on the scheduled timeline, AR invoices are collected within a reasonable time, and all expenses are entered into the accounting software according to generally accepted accounting principles (GAAP) while maintaining proper records. 

ORGANIZATIONAL STRUCTURE

The Sheridan Student Union (SSU) is an organized body that represents the full-time and part-time students at Sheridan College. Since 1975, we have existed solely to serve the students. We are governed by our Board of Directors made up of 12 elected student representatives, who strive to unite the student body and improve the student experience through our programs and services.

Operationally, our Finance team is made of the Director of Finance, Finance Assistant, and Senior Accounting Clerk.  The Junior Accounting Clerk will be working closely with the Finance team, and report directly to the Director, Finance. 

SPECIFIC RESPONSIBILITIES

It is important to note that this position covers a wide variety of responsibilities and should be ever changing and adaptive. Finance will provide full training and on-going support to the

Co-op student in this position to ensure the individual gets the full experience and build a solid foundation toward an accounting career.

This position will be supporting Finance to complete the following tasks:

• Accounts Payable – A full cycle of accounts payable including prompt payment of invoices, expense reimbursements, and other cheque requests on a weekly basis
• Accounts Receivable – A full cycle of accounts receivable including prompt issuance of AR invoices and follow-up to ensure invoices are collectible within 60 days
• Corporate Visa Expense Entries – Responsible for sending out visa statements, follow-up on any outstanding visa reconciliations, and prepare journal entries
• Bank reconciliation – Assist with completing bank reconciliation and month end journal entries as needed
• POS Sales – Assist with POS daily sales journal entries on a weekly basis  
• Financial Reports – Distribution monthly Actual vs. Budget reports to directors
• Adobe Sign - Initiate Adobe Sign to obtain approval signatures upon request
• Cash Custodian - Oversee Trafalgar office petty cash and required supporting documentations and periodic petty cash reconciliation
• Internal Chargeback Journal Entries (JEs)– Prepare internal charge-back journal entries on a timely basis
• Clubs accounts – Complete journal entries to transfer fund into club accounts upon request
• Finance Committee – Assist with coordinating Finance Committee meetings and updating of minutes; other workshops and trainings
• Finance initiatives and projects - Assist with coordinating finance events and projects
• Payroll - Assist with collecting T4A Self-Employed forms, and issuing T4A tax slips at year-end
• Co-op position - Assist with recruiting the Accounting Clerk co-op position and provide the necessary training
• Insurance renewal – Assist with completing the insurance renewal applications as required  
• Finance Policies - Assist with updating the Finance policies and procedures as required and report any non-compliance issues to the Finance team
• Incorporate profile – Periodic updating of board of directors and executive officers on OnCorp
• External Audit - Assist with interim and year-end audit including audit working papers and other supporting documents as required
• Internal Audit – Assist with various internal audit such as Visa reconciliation, inventory count, petty cash and others as required
• Records – Ensure records are accurate, complete, and up to date such as disbursement records, visa reconciliations, customer invoices and payments, and others
• Team meeting – Participate in Finance related meetings, assist with taking meeting notes, and updating tasks status on a regular basis
• Update all Finance forms and other related documents on OneDrive or Team as required
• Other ad-hoc duties as needed

QUALIFICATIONS

• Currently enrolled in a degree or diploma program in Accounting at Sheridan college
• Excellent communication skills including verbal, written, and interpersonal skills
• Able to work both independently and cooperatively as part of a team
• Effective time management and organizational skills to meet tight deadlines
• Strong problem solving and analytical skills with a strong attention to detail in a fast-paced environment
• Professional work ethic and ability to exercise good judgment which may include maintaining confidential information

If you're interested in this opportunity, please submit your application online by October 4^th, 2024 at: www.thessu.ca/jobs

Please include your grade transcript when applying for the position.

We thank all applicants for their interest; however, only qualified candidates will be contacted for an interview. Please no phone calls.

The Sheridan Student Union is dedicated to employment equity and encourages applications from people of all genders, persons with disabilities, racial/visible minorities, and Indigenous peoples. The SSU is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

To request any accommodations, you may require in order to participate in the hiring process, please contact Human Resources by emailing Sawssan.Matar@SheridanCollege.ca.