People and Culture Coordinator
49 Gervais Dr., Toronto, Ontario, Canada
Req #183
Wednesday, September 4, 2024
Job Description:
The People Culture Coordinator is the first point of contact for our valued employees and embodies the Spirit of Math brand. This individual is a positive professional who values the employee experience and strives to maintain excellence within the Human Resources Department. The People Culture Coordinator works collaboratively with the People and Culture Manager to attract and retain top talent, advise managers and staff on HR policies and procedures, prepare employment offers and amendments, ensures all documents are submitted to payroll on time and will have the opportunity to work on special projects. The role is administrative in nature and requires strong attention to detail and coordination.
Personal Qualities:
- Task oriented with interest in project work
- Confident with excellent communication skills both written and verbal
- Sense of urgency for routine and repeated tasks
- Highly confidential and mature in nature
- Strong attention to detail and procduces error-free work
Decision-Making Ability:
The People Culture Coordinator should have the capacity to achieve objectives that would take up to 2 years to execute.
Work Values:
The People Culture Coordinator will value:
- Organization, coordination, scheduling and communication
- Strong relationship building
- Fair and equal opportunities for all employees
- Passionate about the Spirit of Math brand and is excited to see the company grow
- Comfortable and confident in representing Spirit of Math.
Skilled Knowledge & Experience:
- Strong attention to detail and procduces error-free work
- Excellent understanding of best practices within Human Resources
- Solid understanding of employment law for all provinces in Canada, particularly for Ontario, British Columbia, Alberta, and Manitoba
- Strong attention to detail and produces error-free work
- Experience with full cycle recruitment including resume scrrening, coordinator of interviews (both in-person adn virtual), preparing and presenting offers of employment and administering the onboarding process
- Experience with Dayforce Recruitment and Onboarding would be considered an asset.
- Advanced understanding of Microsoft Teams, Office 365 inclusive of Word, PowerPoint and Excel
Education:
- A degree or diploma from a recognized university/college
- 3-5 years of experience working within Human Resources
- CHRP designation or proof of passing for the CHRP-KE would be considered as asset
Accountabilities:
Recruitment
- Leading the recruitment and selection process for campuses (inclusive of initial resume screening, phone interviews, scheduling screening/interviews) and Headquarters including liaising with Campus Operations and the Training department
- Drafting and revising role profiles and posting/refreshing job postings as required
- Processing Onboarding/Offboarding of new and existing employees including new hire orientation and exit interviews
Adminstration
- Managing and replying to general inquiries from the HR and jobs email inbox
- Drafting for approval employment contracts, amendment letters and other correspondence (such as employment verification, written warnings, performance improvement plans, etc.) as required
- Administering and maintaining employee electronic files inclusive of new hire paperwork, benefits, performance reviews, trackers (compliance, certifications, vulnerable sector, employee milestones), etc
- Administering the employee benefits program and responding to employee enquiries
- Maintaining and achieving HR department KPI’s including: Time to contact, time to interview, time to hire, inquiry response rate, task completion rate, etc
- Ensuring all policies and procedures are being understood and followed
- Preparing semi-monthly reporting and updating the organizational chart
Payroll
- Working closely with Payroll and Dayforce Specialist to support the payroll process by preparing and submitting all of the required HR related documents such as new hire paperwork, and employee change requests
- Managing employee leave of absences including maternity/parental leave, sick leave, and other job protected leaves under the Employment Standards Act, 2000
- Playing a key role in the implementation and automation of the recruitment, onboarding, and payroll process in Dayforce, working closely with the Payroll and Dayforce Specialist
Employee Engaement
- Driving a positive culture by actively managing employee engagement and keeping a pulse on employee engagement by conducting check-ins, stay interviews, leading spirit time and campus visits as required
- Resolving any employee relation issues that may arise in a timely manner with guidance from People and Culture Manager
- Working with the People and Culture Manager on special projects including Dayforce implementation, employee recognition, pay scales, monthly Human Resources hot topics, and more!
- Participate in the Health and Safety Committee, Social Committee and project teams as required
- Organizing and attending meetings as needed and delivering basic training if required
- Other duties as assigned
To promote cooperation, inspire confidence, and release the genius in every child.
Spirit of Math is an equal opportunity employer and adheres to equitable hiring, employment and promotion practices. The positions are open to all qualified applicants, including men, women, persons with disabilities, members of visible minorities, Aboriginal persons and other groups protected by human rights laws. We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance during the application process.
Other details
- Job Family Human Resources
- Pay Type Salary
- 49 Gervais Dr., Toronto, Ontario, Canada