Governance Specialist

What’s in it for you as an employee of QFG?

• Health & wellbeing resources and programs
• Paid vacation, personal, and sick days for work-life balance
• Competitive compensation and benefits packages
• Hybrid and flexible work arrangements
• Career growth and development opportunities
• Opportunities to contribute to community causes
• Work with diverse team members in an inclusive and collaborative environment

What’s it like working as a Governance Specialist at Questrade?

The Governance Specialist supports the General Counsel/Corporate Secretary in managing the company’s governance framework and ensuring compliance with legal and regulatory requirements. This role involves assisting with the preparation and maintenance of corporate records, organizing board/committee meetings, and facilitating effective communication between the board of directors and senior management.

Need more details? Keep reading…

In this role, responsibilities include but are not limited to:

Corporate Records Management:

• Assist in the preparation, maintenance, and updating of corporate records, including minutes of meetings, meeting materials, and resolutions using internal applications/management systems including Google and Govenda.
• Maintain a comprehensive and up-to-date corporate calendar, including board and committee meetings, shareholder meetings, and regulatory filing deadlines.
• Ensure all corporate filings are completed accurately and submitted on time to regulatory authorities.
• Track and maintain all records in compliance with records management policies and procedures and for audit purposes.

Board and Committee Support:

• Help organize board and committee meetings, including scheduling, preparing agendas, and distributing meeting materials
• Collect, review and proofread all documentation and materials sent to Directors; ensure accuracy and quality of materials prior to timely delivery to Directors.
• If required, record minutes during meetings, ensuring accurate and timely documentation of discussions and decisions.
• Track action items and follow up on their completion.

Compliance and Regulatory Support:

• Assist in ensuring compliance with corporate governance policies, procedures, and relevant laws and regulations.
• Prepare and file necessary reports and disclosures with regulatory bodies as required.
• Stay abreast of changes in corporate governance best practices, relevant laws, and regulations, and provide updates to the General Counsel/Corporate Secretary.

Communication and Coordination:

• Serve as a point of contact for board members, senior management, and external parties regarding corporate governance matters.
• Coordinate communication between the board of directors and the executive team, ensuring timely and effective dissemination of information.

Administrative Support:

• Provide general administrative support to the Corporate Secretary, including scheduling meetings, managing correspondence, and organizing files.
• Assist in the preparation of corporate governance reports and presentations.

Training and Development:

• Stay updated on best practices in corporate governance and relevant legal and regulatory changes.
• Participate in training sessions and professional development opportunities to enhance skills and knowledge.

So are YOU our next Governance Specialist? You are if you…

• Bachelor’s degree in Business Administration, Law, or a related field; a paralegal certification or similar qualification is a plus.
• Governance designation or knowledge about corporate governance considered an asset
• Minimum of 3-5 years of experience in a corporate governance or administrative role, preferably within a corporate or legal environment.
• Strong understanding of corporate governance principles, compliance requirements, and regulatory frameworks.
• Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Ability to build and maintain strong relationships with board members, senior management, and external stakeholders.
• Excellent time management and prioritization skills with the ability to meet tight deadlines and handle multiple tasks simultaneously.
• Strong written and verbal communication skills with attention to detail.
• Proficiency in Google applications and familiarity with governance management software.
• Ability to handle confidential information with discretion and maintain professional integrity.

Sounds like you? Click below to apply!

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