Materials Buyer

At Phantom, making life better is our mission: for our customers and our employees. We’re driven by our vision and values – it’s what sets us apart as a corporation – and what makes Phantom Screens a special place to work. Since our beginning, in 1992, Phantom has excelled, expanded, and stayed laser-focused on our passion: making and installing the highest-quality retractable screens on the market. Now we’re the top-selling retractable screen, and our products are international.

Our retractable screens are loved by homeowners across North America. But to make these amazing screens we need the right materials at the right price and at the right time. That’s why we’re looking for a Materials Buyer. The Materials Buyer works within predefined parameters in the prompt and efficient procurement of materials, services, and supplies. This includes analysing historical and forecast demand for key commodities, placing purchase orders and expediting items required for production, maintenance, and general use. 

As well as the ability to interpret, understand and act upon written instructions, we’re looking for someone who can communicate and deal with all contacts (internal and external) in a professional and efficient manner, while interacting daily with suppliers and section Team Leads. 

Key Responsibilities:

• Verify suppliers and ensure that they are proactively working towards solutions for any variance in schedule, quality or lead time.
• That all inquiries are prioritized and responded to in a timely manner, both internal and external.
• Minimize the total cost of ownership through efficient procurement practices and supplier engagement.
• Purchase inventory items based on established sales forecasts, established inventory levels and seasonal usage patterns, new product introduction plans, and recommendations from the Materials Manager.
• Use planning and tracking tools to actively track order placements to expedite the timely delivery of materials and supplies.
• Obtain and analyze quotations on standard and non-standard items, and continually audit price of standard materials and supplies.
• Advise other departments as to deliveries, availability of materials, terms, specifications, quotations, costs, and price changes.
• Develop and maintain ongoing, effective and cooperative relationships with all suppliers.
• Maintain detailed records on all vendors/suppliers.
• Identify where cost savings or improved delivery can be achieved and recommend substitutions to the Materials Manager.
• Obtain and be familiar with quality standards and product specifications from the Product Department and communicate the requirements to suppliers.
• Maintain housekeeping protocols by establishing new, and maintenance of existing item settings in the Macola ERP system, including part pricing and lead times.
• In compliance with customs requirements, ensure proper documentation (such as commercial invoices and NAFTA certificates) is received for all incoming materials.
• Monitor supplier risk through supplier relationships and tracking of key metrics.

Position Requirements:

• Analytic ability to mine complicated data to make recommendations/decisions which impact inventory costs, lead time, price and quality, and to prioritize Phantom’s needs in such decisions.
• Excellent time management skills and sustained attention to detail.
• Sense of urgency and customer service oriented.
• A keen understanding and respect of the need to maintain confidentiality of company and supplier information.
• Ability to build and maintain relationships with key staff representing Phantom’s suppliers. 
• Ability to use probing questions with suppliers to verify their ongoing ability to meet Phantoms supply needs.
• Ability to negotiate with suppliers for price, quality, lead time/schedule and other value-add benefits for Phantom.
• Intermediate use of the Microsoft Office Suite of programs, especially MS Excel.
• Experience of ERP software programs.
• Grade 12 or equivalent.
• Completion of or working towards APICS or SCMP designation will be preferable.
• Minimum of two years purchasing experience.

Hours of Work:

Monday – Friday; 8:00am – 4:30pm located at our Abbotsford office (30451 Simpson Road)

Salary:

$60,000 - $65,000

Phantom Screens is an equal opportunity employer, and we are committed to welcoming all individuals; from diverse backgrounds with diverse perspectives. However, we will only be reaching out to those candidates who are moving forward in the recruitment process.

If you have previously applied and haven’t heard back from us, we encourage you to gain additional skills and continue to apply.

If you require additional assistance with your application, please contact hr@phantomscreens.com