200 - Office Administrator

Closing Date: October 8, 2024

Fixed Position

MNO’s culture is at our core

The MNO workplace culture is full of potential ready to be unlocked. As our Self-Governance agreement materializes, we are building a workplace culture of action, responsibility, and most importantly a desire to serve the Métis community. When defining what MNO culture is, it’s difficult, because of our diverse leadership styles, and the different programs and services offered. What that really means is there is a place for almost everyone under the MNO employer umbrella. We recognize people are different, and that is our source of strength. We bring opinions together, welcome healthy conflict, and look to always find answers, not problems.

Click here to learn about the Métis Nation of Ontario, and help you decide if we are the right fit for you

• Comprehensive employer-paid health benefits and pension plan 
  
• Generous vacation allotment starting at 15 day's for regular employees and 20 day's for management 
• Annual paid two-week holiday closure in December 
• 16 paid public and employer holidays
• 15 paid health & wellness days 
• Challenging, multi-disciplinary work environment that fosters learning and professional development 
  
• Substantial educational incentive to promote personal and professional growth 
• An opportunity to make a direct or indirect impact on the lives of the Métis Peoples across the Province
  
• Other perks
• Employee Assistance Plan
• Telemedicine plan
• Health care spending account
• Goodlife corporate membership discount
• Bell Mobility's exclusive partner program
• Staple's corporate discount
• Dell member purchase program
• Mark's corporate discount 

About the Role: 

The Office Administrator will oversee coordination and administrative support onsite at the Thunder Bay office. The role is responsible for a variety of administrative functions related to operations at the Thunder Bay Community Centre and within the residential housing portfolio of the Thunder Bay District.

What you will be doing:

Thunder Bay Community Centre Administrative Responsibilities

• Perform general administrative functions as needed
• Organizing reports, emails, faxes, letters, and other forms of correspondence and documentation
• Digitizing paper files, proofreading, editing, and photocopying
• Data entry into databases or other file storage systems
• Provide progress reports to management
• Respond to walk-ins and address general concerns when required
• Assist in monitoring parking lot for unauthorized vehicles
• Maintain office supplies levels and inventory
• Maintain onsite filing systems
• Manage office meeting room booking calendars and arrange meetings
• Respond onsite to after-hours emergencies (heating, security, vandalism, plumbing, etc.)
• Participate in the after-hours emergency on-call schedule to insure 24-hour coverage (on rotation with other staff) on an occasional basis
• Perform other clerical duties and responsibilities as assigned by management
• Must be able to lift up to 25 pounds at a time

Residential Properties Responsibilities

• Create purchase orders for maintenance services and verify service completion
• Update KPI report, vendor lists, calendars, email inboxes and other spreadsheets as needed
• Provide maintenance administrative support in absence of a maintenance team member
• Provide administrative support in the absence of the Property Administrator
• Assist Property Inspector with administrative requests such as Notice of Entry/mail outs, etc.

Qualifications:  

• Administrative or customer service experience
• Strong desire to act in the service of Métis Citizens, to advance and uphold rights and culture
• Minimum of a high school diploma
• A high degree of technology literacy and proficiency in standard office equipment
• Advanced communications skills, both written and verbal

Preferred Qualifications

• Post-secondary education in Office Administration
• 1-2 years previous experience in a similar/comparable role
• 1 year work experience in residential property management
• Some familiarity with Landlord and Tenant issues