Legal Administrator (Real Estate/ Property Management)

Legal and Administration  Coordinator – Income Producing Properties (IPP)

About Equiton:

Founded in 2015, Equiton is a recognized leader in private equity investments and is approaching one billion in assets under management. Our exponential growth is a direct outcome of our leadership team understanding how the industry works and how to create long-term wealth through real estate investing. We’ve discovered that finding the right opportunities involves time, experience, and discipline. Our strategy is always forward-looking, anticipating trends and adapting our selection to strengthen our market position, capitalizing on value creation opportunities, and building the most robust portfolio possible for our investors. We attract exceptionally talented people and create an atmosphere that rewards initiative, independent thinking, and integrity.

About the Position:

This newly- created position reports to the Team Lead, Legal and Collection.  Primary responsibilities  will be to assist the Team Lead  with the monthly legal process relating to the Residential Tenancies Act. The Role also supports the Lease Administration Team on an as-needed basis and under the direction of the Manager of Administration, IPP.

The Role will evolve in-line with Equiton’s high-growth long-term strategy. We need someone flexible and responsive to a high-growth culture, with the ability to build relationships in a proactive and engaging environment.

Key Functions and Responsibilities:

• Support the Legal and Collection Administrator with the legal process, such as:
  • Gather L1 (Application to evict a tenant for non-payment of rent) documentation
  • Prepare and file N5’s (Notice to End your Tenancy for Interfering with Others, Damage or Overcrowding) on a timely basis
  • Manage the N8 (Notice to End your Tenancy at End of Term) process as per the Residential Tenancies Act
  • Prepare N4’s (Notice to End your Tenancy Early for Non-Payment of Rent) monthly when assistance is needed
• Provide monthly past collection files to third party collection company, including updating internal spreadsheet and monthly reporting to Executive Team
• Monitor designated emails on a timely basis, such as Resident Insurance, PM Temp, and Inquiries
  • Resident Insurance – Update resident profiles and provide monthly reports
• Document City Orders by property/Regional Manager
• Assist in the preparation of Above Guideline Worksheets for respective residents, and process Resident Letters once AGI Order has been approved
• Assist in developing Resident Forms (fillable) and support site staff with their usage
• Process N9 notices (Tenant’s Notice to End the Tenancy), including confirmation letters
• Assist Portfolio Administrators during heavy workload cycles to meet deadlines
• (move-ins/move-outs and applications)
• Manage the Resident Manager’s Teams Folder with Policies & Procedures, Pictures, current updates and related information for their reference
• Other tasks as required to support and enhance the needs of the Department

Required Business Skills:

• Excellent communication skills (verbal and written)
• Strong collaboration and customer service
• Approachable and supportive of internal and external customers
• Excellent organization, prioritizing and problem-solving skills
• Ability to multi-task and focus to meet deadlines

Education and Experience: 

• Proficiency in Excel, Word, and PowerPoint
• Preferred knowledge of Yardi Software
• Preferred experience in property management or similar role

Our Commitment to Diversity, Equity, and Inclusion:

In addition to being dedicated to building a workforce that leverages diverse talent, we are committed to fostering an inclusive and accessible experience where all employees feel valued, respected, and supported. We are an equal opportunity employer that values a culture that reflects and celebrates diversity of thought, background, and experience. If you require accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.), please let us know, so that we will work with you to meet your needs. We thank you for applying, however, only those selected to continue will be contacted.

Our Core Values

• Integrity

Rigorous adherence to a set of moral and ethical standards focused on respect, honesty, and fairness.

• Accountability

Individual responsibility for delivering on our commitments and being accountable for our decisions, actions, and results.

• Expertise

Offering the highest level of professional expertise, quality service and knowledgeable insights.

• Customer Focused

We recognize our customers are the reason for our success and know by putting their needs first, we foster trusting, long-term relationships.

• Entrepreneurial Spirit

Focusing on a growth mindset, continuous improvement, embracing change, and recognizing goals are achieved through dedication and hard work.