Scheduling Coordinator - North Seattle Orthodontics

This is your opportunity to embark on a fulfilling journey with North Seattle Orthodontics! Our well-established practice is looking for a Scheduling Coordinator to join our well-established practice in Seattle, WA!

$25.00 - $28.00 / hr.  

• Hours: Four day work week with availability needed Monday – Friday, varying Thursday or Friday off.
• Hours vary, starting as early as 7:30 a.m. and ending by 5:00 p.m. 
• Averaging 32-36 hours per week

About the role:

The Scheduling Coordinator is a key member of the administrative team, accountable for creating positive patient experiences, managing patient files, and ensuring the optimization of patient flow.

What you will benefit from:

• Being part of a collaborative and engaging team that prioritizes employee development.
• Indulge in a comprehensive total rewards package, featuring an outstanding employee benefits program. Such as, extended health coverage, dental and vision insurance plans, a health spending account, In-network prescription drug coverage, Life Insurance, 401k with employer matching, and an employee & family assistance program that prioritizes your well-being.
• Complimentary orthodontic treatment and post-orthodontic service coverage for permanent team members and their immediate family members.
• North Seattle Orthodontics is part of the Corus Orthodontists family. We are a dynamic group of practices across North America who believe in preserving and evolving our specialty of orthodontics, and in protecting the integrity of the patient-doctor relationship.
• Learning & Development Assistance $500 per year.
• Paid Time Off and Paid Holidays!

What you will be doing - key responsibilities:

• Book appointments for new and returning patients utilizing the appropriate scheduling templates.

• Greet patients, tour them through the office, take panoramic x-rays and patient photographs.
• Upload orthodontic records.

• Ensure that the schedule accounts for the appropriate amount of doctor time, filling openings as necessary and discussing any major changes with the clinical team.
• Make and distribute copies of the schedule.
• Tracking patient referrals.
• Marketing support, social media posts. 
• Making deliveries to referring dental offices. 
• Manage patient statuses and ensure that appointments are booked or archived accordingly.
• Enter relevant patient information into the computer and file all incoming correspondence and x-rays once they have been scanned.
• Manage active patient files and archive files for patients who are no longer in treatment.
• Confirm that appointment reminders are being sent out, follow-up with unconfirmed appointments, and reschedule no-shows.
• Take payments received at the front desk, post them, and provide receipts to the patients.
• Answer the telephone to direct calls, take messages, assist with patient emergency calls and answer general inquiries; follow-up on messages left during Clinic closures.
• Assist with maintaining the front desk and waiting area, including managing magazine subscriptions, seasonal decorations, and general tidying.
• Be an active participant in staff meetings and committee meetings.
• Work cohesively with fellow team members to provide an atmosphere of trust, mutual respect, and cooperation.
• Perform other tasks as assigned by the Doctor and Practice Manager.

About you:

• You are an excellent communicator who brings enthusiasm and passion to every interaction.
• You enjoy organization and planning.
• You thrive on the challenge of managing competing priorities.
• You care about providing excellent customer service and positive patient experiences.

What you bring – qualifications:

• One to two years of administration experience within a clinical setting (preferred)
• Experience working in an orthodontic or general dental clinic is an asset.
• Working knowledge of Microsoft Office suite; proficiency with orthodontic management software systems is an asset.
• Exceptional interpersonal and communications skills (verbal and written), with a proven ability to build strong relationships and rapport with patients, parents, doctors, fellow team members and the community.
• Keen attention-to-detail and time management skills.

For more information, please visit our website at: https://northseattleortho.com/  

 Don’t miss out on this remarkable opportunity to be part of something special. As part of North Seattle Orthodontics, you’ll have the opportunity to learn from experienced professionals who will empower you to excel in your career. Apply today and take the first step towards a rewarding career!

At Corus Orthodontists, we are committed to fostering an inclusive and welcoming environment where everyone feels valued, respected, and empowered to bring their authentic selves to work.  We take pride in being an inclusive employer that celebrates diversity and treats all applicants equally, and without discrimination.  Our recruitment team provides equal opportunities and reasonable accommodations. If contacted to discuss your application, please inform your Recruitment Specialist if an accommodation is required.

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