FT - Property Administrator (Port Hardy)

Connective is seeking an enthusiastic and dedicated individual to join our forward-thinking nonprofit organization in the role of Maintenance and Administrative Coordinator.

Our mission is to foster the development of a safe, healthy, and inclusive community for all. If you are passionate about making a positive impact and helping us achieve this goal, we invite you to apply and become a part of our innovative team. 

ROLE PURPOSE

The Maintenance and Administrative Coordinator will be responsible for ensuring that all maintenance requests are fulfilled and that all requests by our tenants are answered in a timely manner.  

HOURS (40 Hours per week)

• Monday to Friday, 0830 - 1600 
• Individuals must be willing to work flexible hours, as some weekend and evening work will be required.
• Individual must be able to be on-call every 5 weeks

WHAT WE OFFER?

• Employer-paid Criminal Record Check Clearance
• Employer contribution to Municipal Pension Plan (MPP)*
• Comprehensive employer-paid benefits package encompassing health, wellness, prescription medication, vision, and dental coverage*
• Employer-paid support services, such as an in-house counsellor, Employee Family Assistance Program (EFAP), and Critical Incidents Stress Management
• Paid in-house training programs such as MANDT and Naloxone
• Competitive wages, with a commitment to being a living wage employer
• Opportunities for career and personal development, allowing you to explore diverse programs and departments
• An inclusive work environment with team-building events and staff recognition programs
• Access to On-Demand Pay, enabling you to withdraw earned wages before payday
• Award winning organization: 2022 Canadian Nonprofit Employer of Choice from NEOC and 2023 High-Performance Culture Award from SupportingLines

REPORTING AND WORKING RELATIONSHIPS

• Reports and is accountable to the Maintenance and Asset Manager in their region
• Participates as a member of the Connective Administrative Support Team
• Liaises with the staff of Connective as necessary
• Liaises with external professionals from other agencies, contractors, and/or government agencies as required

KEY ACCOUNTABILITIES

• Approves invoices and coordinates payment for external contractors related to the work completed within their region
• Liaises with contractors to ensure the quality and timeliness of the repairs
• Responds to requests and inquiries from tenants in a timely manner
• Assists the Maintenance and Asset Manager in the development of annual repair schedules, budgets, and capital plans as requested
• Assists the Program Manager and/or other staff in the identification of potential problems and reports any difficulties
• Assists with and/or conducts inspections of resident spaces
• Maintains an up-to-date list and schedule of all planned and unplanned maintenance, as well as repairs for our assets
• Research options and make recommendations related to property, appliances, furniture, and service providers
• Follows all relevant Connective policies, procedures, and guidelines

• Participates in Connective staff meetings
• Other duties may be assigned occasionally

WORKING CONDITIONS

• Function independently with the general guidance of the Maintenance and Asset Manager
• Demonstrate a level of physical fitness and emotional resilience to effectively carry out the required duties of the program and to meet the operational needs of the residence
• Often exposed to working conditions including chemicals such as paint, stains, cleaning agents, and glue when performing basic painting, plumbing, and carpentry work; requires specific safety precautions to mitigate the risk of injury
• Is available to work flexible hours which may include evenings/weekends as determined by program needs and schedules

EXPERIENCE AND SKILLS

• Grade 12 level education and/or equivalent with two-years related experience
• Administrative and customer service experience (or equivalent experience)
• Coordination, organizational or project management skills
• Experience in Facility Administration (an asset)
• Strong communication skills (listening, verbal, and written)
• Experience in establishing and maintaining a collaborative and positive relationship with residents and other staff
• Ability to manage time efficiently, with a high level of accuracy, and attention to detail
• Ability to establish and maintain effective and professional working relationships with contractors

REQUIREMENTS

• Ability to successfully complete a Children and Vulnerable Persons Criminal Record Check
• Ability to successfully pass a reference check
• Valid Class 5 Driver’s License (an asset)
• Flexibility to travel throughout the region

COMPENSATION

The salary for this position is between $62,900 - $75,500 per year plus our comprehensive benefits package.