Med One Coordinator (Cape Breton Medical Campus)

JOB DESCRIPTION 

PURPOSE OF CAMPUS: 

Dalhousie University and Cape Breton University entered into a partnership in 2022 to establish the Cape Breton Medical Campus in Sydney, NS, with a goal of admitting the first cohort of learners in 2025. Together, the institutions share the goal of enhancing their contribution to Nova Scotia’s evolving health reform agenda by:

• increasing the number of family physician specialists and, eventually, Royal College specialist physicians serving communities in rural Nova Scotia;
• training physicians with exceptional skills and cultural competencies in the areas of family medicine, rural family medicine, rural practice, and L’nu health;
• advancing healthy communities through promotion of a preventative and collaborative care model that enables equitable access across the full continuum of care;
• creating opportunities for interprofessional education between physicians, nurses, nurse practitioners, social workers, public health professionals, and other healthcare professionals to meet the current and future needs of communities in rural Nova Scotia; 
• improving health outcomes in rural communities and across Nova Scotia health zones, through interdisciplinary research, particularly in the areas of aging, frailty, and other diseases prevalent in rural communities (such as cancer and diabetes), as well as Indigenous health and African Nova Scotian health; 
• mobilizing inspired, passionate physician leaders to increase training capacity in Cape Breton and rural Nova Scotia; and
• advocating for family physicians and the health care system as a whole.

PROGRAM DESCRIPTION:

Cape Breton Medical Campus (CBMC) is one of the three campuses of Dalhousie Faculty of Medicine. The main administrative office is located on the CBU Campus in Sydney.   CBMC offers a continuum of education programming for up to 30 students per year over the 4-year undergraduate program. In addition, postgraduate residency training programs will be developed, and additional core clinical rotations will be provided through the postgraduate training programs based in Halifax and other areas of rural Nova Scotia. Clinical teaching is provided by more than 650 faculty distributed throughout the clinical teaching sites and supported by local staff and academic leadership in Nova Scotia Health regional facilities. A partner in the Nova Scotia Health Innovation Hub, Cape Breton is a developing leader in rural clinical trials capacity building. The Centre of Excellence for Healthy Aging is dedicated to programs and research that translates into improved care for older adults in rural Nova Scotia. Continuing professional development is provided to all faculty regardless of geography

JOB SUMMARY:

The Pre-clerkship Coordinator will be an integral member of the CBMC’s undergrad office  in the delivery of the Medical Degree  program, where they are responsible for administering and coordinating the pre-clerkship curriculum and student assessment. The Coordinator must maintain a thorough knowledge of departmental, faculty, university, and national association policies and procedures ensuring that accreditation requirements are met.

The Coordinator must have a sound working knowledge of the Promotion, Assessment and Appeal Regulations to ensure proper interpretation by students, faculty and staff. The Coordinator has professional liaison with faculty, staff and students with the Faculty of Medicine, both locally and at the distributed sites. The position requires a high degree of confidentiality and sensitivity to student issues.

SPECIFIC RESPONSIBILITIES:

The Coordinator is the primary resource person for faculty and students responsible for managing curriculum for the core units and exam development in the pre-clerkship units. The Coordinator is responsible for on-line curriculum tools which require a proficient level of understanding. The incumbent will liaise with staff at our distributed sites.

• Collaborate with senior CBMC staff to coordinate the development of the pre-clerkship units.
• Distribute program evaluation tools using on-line tools.
• Develop schedule and ensure compliance of it to template. Ensure integration of units and resolve conflicts in Med 1 and Med 2 schedules. Maintain changes and edits electronically.
• Create individual schedules for students on a flex schedule as well as facilitate and arrange individual schedules of individual students that take leaves of absence and those requiring remediation.
• Provide quality liaising with internal and external sources regarding teaching space and resources.
• Quality assurance oversight on a weekly basis to ensure all curriculum lecture material and administrative curriculum documents are in the schedule and released to the appropriate student groups & faculty.
• Manage program unit evaluations via the applicable school online management tools.
• Maintain a sound working knowledge of the Promotion, Assessment and Appeal Regulations to ensure proper interpretation by both students and faculty.
• Ensure adherence to procedures developed by CBMC.
• Develop draft and revise examinations in consultation with Unit Heads including deferral and supplemental examinations using exam database.
• Supervise exam invigilation.
• Produce reports of preliminary examination results for review by Evaluation Administrator and Unit Heads.
• Debrief Unit Head and other stakeholders at the completion of unit. Identify successes, issues, and offer recommendations.
• Coordinate, facilitate and supervise student examination review sessions.
• Develop and maintain examination question database.
• Manage information on behalf of faculty/departments and ensure the confidentiality of the examination software systems.
• Advise the Senior Administrator/Manager on areas concerning the management of the evaluation information and/or improvements to the evaluation system.
• Liaise with system developers regarding technical problems as necessary and work to resolve issues in a timely manner.
• Advises Associate Dean and Senior Administrative Staff on the clinical processes and procedures.
• Assists in the implementation of new processes and procedures, and keeping up with electronic trends, such as scheduling and the use of electronic resources in medical education.
• Provides support to leadership team/CBMC staff and provide cross coverage as needed.
• Compile and prepare material for CBMC accreditation.
• Ability to work some evening and weekends for exam invigilation is required.

QUALIFICATIONS & SKILLS:

• Completion of Business/Office Administration program
• Minimum of Five years’ related experience (or equivalent combination of training and experience)is required, preferably in a health professional education environment.
• Critical decision making with a high degree of organization, judgment and flexibility
• Ability to process and manage high volume correspondence from student, staff, and faculty.
• Exceptional attention to detail
• Proficiency in MS Office applications (Word, Excel) and database systems is required.
• Knowledge of Brightspace, One45 and SharePoint would be considered an asset.
• Excellent communication skills with the ability to organize and prioritize workloads, as well as the ability to work independently and multi-task in a deadline driven, team environment
• Ability to navigate and work with confidential setting with sensitive data
• Knowledge of medical education programs and/or academic health care environment would be beneficial.
• Must have ability to work independently with minimal supervision
• Demonstrated self-starter that has shown to exercise initiative and sound judgment in all aspects of work

If we contact you for an interview and you are a person with a disability who requires technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance.

Cape Breton University

Human Resources Dept.

HumanResources@cbu.ca

1250 Grand Lake Road

Sydney, NS B1M 1A2