Canderel - Construction Projects Administrative Assistant

Summary:

We are committed to fostering an inclusive and diverse work environment. The Construction Projects Administrative Assistant, working closely with the Project Manager and Project & Development Services team in the Canderel Montreal office. They will primarily be responsible to assist the Project Manager in day-to-day project management activities for the development and construction of mixed-use developments. By joining our team, you will contribute to our mission of creating inclusive spaces where everyone feels valued and respected.

Responsibilities:

• Day to day coordination on projects with responsibility of communicating, documenting and maintaining project details with various project team members
• Assist the PMs with the coding and tracking of invoices to ensure timely payment
• Liaise with internal and external team members to ensure the approval of the GC’s payment requisitions in compliance with the cost consultant’s requirements
• Monitor budgets and deliverables in conjunction with Project Manager, ensuring contractual agreements are maintained
• Maintain the flow of information and documentation efficiently
• Maintain accurate and up-to-date logs ensuring proper filing/tracking of information relevant to contracts, reports, revisions, and drawings
• Complete tasks for new project setup, maintain project files, including but not limited to: submittals, correspondence, project directory, RFIs, drawings, contracts/purchase orders and change orders
• Shop drawing review process – manage and ensure efficiency and timeliness of reviews/approvals
• Assist in the change order process
• Create and manage purchase orders
• Compile close out documents (including but not limited to as-built drawings, contractor warranties & guaranties)

Qualifications & Competencies:

• Diploma in relevant field and 3 to 5 years of experience;
• Experience in project management at the administrative level (asset)
• Ability to work under pressure;
• Prioritization of tasks and great sense of organization;
• Knowledge of accounting;
• Excellent knowledge of the Microsoft Office Suite ;
• Knowledge of CAD software (an asset)
• Excellent command of French;
• Advanced knowledge of English. Required to produce external and internal reports for customers/partners outside Quebec.