Project Manager

Status: Full time, temporary, 12 months 

Location: Ottawa, Ontario or Toronto, Ontario (hybrid)

Closing date: Open until filled

Salary range: $67,000 to $84,000 per year

CADTH is now Canada’s Drug Agency — a pan-Canadian health organization. We are an independent, not-for-profit organization headquartered in Ottawa, with a satellite office in Toronto. Created and funded by Canada’s federal, provincial, and territorial governments, we drive better coordination, alignment, and public value within Canada’s drug and health technology landscape. We provide Canada’s health system leaders with independent evidence and advice so they can make informed drug, health technology, and health system decisions, and we collaborate with national and international partners to enhance our collective impact.

We are proud to be a 2024 National Capital Region Top Employer. This recognition celebrates our dedication to fostering a work environment that nurtures growth; innovation; and inclusion, diversity, equity, and accessibility (IDEA). It reaffirms our ongoing efforts to create an outstanding workplace where our employees thrive and feel valued.

Most of our employees participate in a hybrid workspace arrangement that allows for flexibility and enhanced work-life balance. We believe in the positive impact of in-person collaboration and the importance of team building. Added consideration is given to qualified candidates who live near our offices and can participate in a hybrid arrangement. Those applying must be located in Ontario, except in rare circumstances where the employment position is remote.

Primary Focus

We are excited to welcome a Project Manager to support the Medical Devices and Clinical Interventions (MDCI) team and to contribute to the advancement of Canada’s Drug Agency. 

The Project Manager is the logistical focal point for administration, process execution, and reporting of complex projects to ensure effective and efficient project delivery both on time and within budget. The Project Manager leads cross-functional project teams on multiple projects concurrently to fulfill project scope and meet customer commitments. 

Throughout each assigned project’s life cycle, the Project Manager develops and manages all nonresearch aspects of Canada’s Drug Agency projects. Projects may be complex with lengthy timelines, and project teams may include project or section owners, subject matter experts, researchers, health economists, and research information specialists as required. 

What do the daily responsibilities look like? 

On any given day, the Project Manager will:

• Project onboarding and planning

• • prepare and develop the project scope, timelines, and budget commitment from the outset, including establishing a project charter, key milestones, and deliverables, and advise on core project governance principles while soliciting input from the broader project team and project owner.
  • work with the Project Management Office to develop project schedules and milestones for complex projects.
  • prepare agendas, chair project meetings, and communicate project deliverables and risks to all participants, ensuring milestones and project deadlines are followed.

• Project execution and control

• • manage and track all budgeting and resourcing activities related to the project and promptly communicate and escalate to senior leadership and the project owner any and all emerging risks to the project timeline, scope, and budget
  • lead the management of each project, including assigning tasks to responsible project members, preparing agendas and chairing project meetings, communicating project deliverables and risks to all participants, and providing timely status updates to all key project partners
  • facilitate onboarding of key subject matter experts to support project execution
  • collaborate with project and program owners to capture and document efficiencies to optimize project execution
  • assist leadership and the Project Management Office in new product and service initiatives by providing expert input on developing processes and translating them into executable schedules.

• Project closing and reporting

• • collect and compile a summary of project feedback, learnings, takeaways, and areas of improvement to inform future project best practices
  • ensure project team sites are maintained with centralized visibility on performance metrics
  • prepare and validate reports on project key performance indicators required by funders, management staff, and project teams, as well as provide projections and monitor overages to enable and support management decisions on Canada’s Drug Agency programs and services.

Is this the right role for you?

The Project Manager will likely have:

• Project Management Professional (PMP) certification, which is required for this position
• a postsecondary education in Business Administration or Project Management plus 3 or more years’ experience as a Project Manager; an equivalent combination of education and experience may be considered

• experience in the application of project management principles and the implementation of best practices, including coaching others in the application of principles and practice 
• expertise in developing and maintaining project schedules 
• significant experience with MS Project (MS Project Server) or other related project management software tools 
• excellent organizational skills with a well-developed ability to plan and manage priorities 
• strong communication, interpersonal, and relationship-building skills 
• ability to proactively identify risks to the successful completion of projects, problem solve, and recommend the best course of action appropriate to customer needs and the agency’s culture 
• flexibility and adaptability within a dynamic working environment to anticipate needs and successfully manage multiple tasks, conflicting priorities, and regular process changes while supporting several different product types concurrently
• ability to work under pressure and handle confidential matters with discretion. 

What will set you apart?

The following are considered asset qualifications:

• project management experience in a research environment
• an understanding of the health care sector
• fluency in French.

What’s in it for you?

At Canada’s Drug Agency, you will find:

• a team-focused, supportive, and inclusive work environment
• a competitive compensation package, including participation in the Healthcare of Ontario Pension Plan (HOOPP) — 1 of Canada’s largest and most successful defined benefit pension plans
• a comprehensive benefits package for employees and dependents, including health, dental, life, and travel insurance; a health spending account; and an employee assistance program
• paid time off (including a minimum of 4 weeks of vacation leave as well as sick leave and life leave, a December holiday closure, and other leave options)
• opportunities to work with and learn from highly specialized professionals
• personal growth through professional development opportunities, corporate training, and support for continuing education
• a friendly culture that supports community engagement
• the opportunity to make a difference for people living in Canada and effect positive change.

To apply for this position, visit the Careers section of our website. Your résumé must clearly identify how your skills and experience relate to the requirements of this role. Applications for this opportunity may be used for future staffing vacancies. We thank you for your interest; however, only those candidates selected for further consideration will be contacted. Please visit our website regularly for new opportunities.

At Canada’s Drug Agency, we actively celebrate, support, and flourish through our differences. Our employees are people with different strengths, experiences, and backgrounds, who share a passion for building the future of health care. We demonstrate a commitment to IDEA through continuous training, modelling inclusive behaviours, and proactively managing biases. We highly encourage all qualified applicants to apply, including people of all places of origin and religions, people with disabilities, people who are neurodivergent, people who are Black or racialized, Indigenous people, women, and people from the 2SLGBTQ+ community. We also provide accommodations during all phases of the recruitment process. If you require any accommodations during the recruitment process, please let the Talent Acquisition team know when they contact you. We will work with you to meet your needs.

Please note that, as a condition of employment, successful candidates will be required to complete a confidential pre-employment background check, including criminal, employment, and educational verifications.

Candidates must be legally eligible to work in Canada. We regret that we are unable to sponsor employment visas at this time.

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