Exhibitions and Programs Coordinator (Temporary)

Do you believe in the power of ideas, possibility, and in building community?

 

Alberta University of the Arts (AUArts) is looking for an Exhibitions and Programs Coordinator to lead the administrative functions of the Illingworth Kerr Gallery (IKG) at the university. 

 

The Alberta University of the Arts is one of only four major art, craft and design focused Universities in Canada. Our internationally recognized programs and state-of-the-art facilities offer our 1,100 students a hands-on, studio-based education that leads to a Bachelor of Fine Arts, a Bachelor of Design, and an MFA in Craft Media. AUArts has deep roots in Calgary’s creative community and our alumni have had an impact on creativity around the world. Alberta University of the Arts will be celebrating its centennial in 2026.

 

This is a full-time temporary position starting November 2024 until on or before December 2025. Hours of work are 35 hours per week, 7 hours per day.

 

Why AUArts?

 

AUArts is a community of thinkers, shapers, makers, and risk takers. We are students, faculty, staff, and alumni rich in diversity of culture and thought, challenged to fearlessly explore what moves us, drives us, and implores us to see the world differently.

 

Alberta University of the Arts (AUArts) is situated on the ancestral land of the Siksikaitsitapi - Blackfoot Confederacy which includes the Siksika, Kainai, Piikani Nations and the shared territories of the Tsuut’ina Nation as well as the Iyarhe Nakoda-Stoney which includes Bearspaw, Chiniki, Good Stoney Nations and also the home of the Métis Nation of District 5 and 6. The City of Calgary has long been called Moh’kins’tsis by the Siksikaitsitapi, Guts’ists’i by the Tsuut’ina, and Wîchîspa by the Nakoda.

 

The Opportunity

 

Competition #2425-AU-AT-04

 

Reporting to the Director, Academic Resources, the coordinator leads the administrative functions of the Illingworth Kerr Gallery (IKG), including coordination of public outreach programming, promotion, budget tracking and financial reporting. The incumbent works closely with the Curator and the Educational Art Technician – Exhibitions Preparator and oversees internships, student practicums, gallery attendants associated with the gallery.

 

Key Responsibilities:

 

Exhibition and Programs Coordination

• Coordinates the exhibition production and programing schedule in collaboration with the Curator and Educational Art Technician including visiting artist relations, contracts and letters of agreement, purchasing, shipping and receiving of artwork, insurance documentation and other special projects.
• Oversees internships, practicum students, and gallery attendants including training, orientation, mentorship, and scheduling.
• Facilitates and promotes public programming and outreach activities, including receptions, community events, partnerships, artist lectures, studio visits, symposia, workshops, and student engagement activities. Gathers performance metrics to report on programming for sponsors and partners.
• Supports the IKG Advisory Council and participates in strategic planning and development projects.
• Maintains the archives and collection, including the inventory database, policies and guidelines, conservation, loans, appraisals and facilitation of public access and inquiries. 
• Liaises with external organizations to develop partnerships and generate grant or sponsorship revenue in cooperation with Advancement.
• Creates website and social media content and assists in communication initiatives with Advancement and Communications.

 

Reporting and Contract Administration

• Coordinates operating budget, endowment and grant spending, writes project grant applications and provides reporting on external funding.
• Stewards visiting artist contracts and coordinates, travel, on-site activities, and hosting.

 

Qualifications:

 

The following qualifications have been determined to promote likelihood of

success in the role. In alignment with the principles of inclusion, individuals with an alternative equivalent qualification may be considered.

 

• Bachelor’s degree in Fine Arts, Art History or related discipline.
• 3-5 years experience within the arts, culture, gallery or museum sectors in roles demonstrating increasing responsibility.
• Demonstrated subject matter expertise in contemporary art practice and its intersections with social, political, religious, and cultural issues.
• Demonstrated skill in Microsoft Office and Adobe applications.
• Demonstrated organization, time management and planning skills with the ability to meet multiple deadlines and commitments.
• Excellent communication skills (verbal and written).
• Demonstrated ability to build collaborative and effective working relationships with multiple stakeholders (including curators, artists, faculty, internal departments, and external organizations)
• Demonstrated skill in accuracy and attention to detail.
• Knowledge of post-secondary legislation, policies, and procedures is an asset.
• Experience in contracts and reporting is an asset.

 

Competencies:

 

AUArts has established five common competencies to promote unity of vision and action in the organization:   

• Healthy Spaces 

• Active Inclusion 
• Creative Innovation 
• Collaborative Practice 
• Strategic Leadership 

 

What We Offer

 

• Annual vacation accrual starting at 15 days, Personal days, and other types of leave
• Paid time off over the University closure from December 24 – 31

 

As a member of the AUPE bargaining unit (Local 071/006), this full-time temporary position falls under a classification 7 (seven) with the annual salary range established to be $61,493 - $68,172 dependent upon skills, education and experience.

 

How to Apply

 

Applications must be submitted as a single PDF document and include:

• Cover Letter

• Curriculum Vitae / Resume

 

Candidates will be required to create an account to submit an application. Please visit our Application FAQ's page to ensure your application is complete prior to submission. Please upload your single document to the “Resume” section – do not upload any documents to the “Cover Letter” section.

 

The deadline to apply is September 15, 2024. While we thank all candidates for their interest, only applicants selected for an interview will be contacted.

 

Further information about AUArts is available on our website at www.auarts.ca.

 

AUArts is an equal opportunity employer and is strongly committed to fostering inclusion and belonging within our community.

 

We welcome applicants who have demonstrated a commitment to upholding the values of equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission. We encourage applications from members of groups that have been historically disadvantaged and marginalized, including First Nations, Metis and Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, those who identify as women and/or 2SLGBTQ+.

 

We recognize the legitimate and potential impact that career interruptions (maternity leaves, leave due to illness) can have on a candidate’s record of research achievement. Applicants are encouraged to identify in their application the impact that career interruptions may have had on their record of practice and achievement; this will be taken into consideration during the assessment process.

 

We are committed to making our recruitment, assessment, and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.